In May 2021, the National Archives became aware of missing documents. Among the missing material were correspondence letters with
Kim Jong-un and a congratulatory letter from former President
Barack Obama. On May 6, Gary Stern—the general counsel for the National Archives—emailed Trump's representatives, including
Patrick F. Philbin, to inform them that such material was missing. In the email, Stern named
Pat Cipollone as a witness to the documents, identifying two dozen boxes that were in the
White House but had not been transferred to the National Archives. Scott Gast, a representative for Trump, responded to Stern by giving him a note informing him that Trump would return his correspondence letters with Kim, although Trump was unclear on how to proceed. An archive official recommended
FedEx as a method of transferring the documents; Trump aides objected to this idea, and Trump did not return the letters. Trump displayed these letters to people in his office, leading to Meadows contacting Philbin in an effort to figure out how to facilitate the return of these documents.
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Trump's lawyers informed the National Archives in December that they had found 12 boxes of documents at the Mar-a-Lago.
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