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Actually Duke, ya it is pretty routine.
I'm the HR Information Systems Administrator for a large employer. We use online personnel records that are scanned into the system, OCR'ed*
, categorized by Meta Data
**, and fully searchable. As of last count we had over 5,000,000 pages for our 20,000 employees. The company we use is linked above.
**Optical Character Recognition that converts a scanned image into text for searching.
*** Meta Data is the identifying information of a document such as a Document ID, Source, Date Created, Tags, etc. The Meta Data is the database fields about a document used to track and categorize. The document itself is then either stored as a link or stored in the record in a BLOB (Binary Large Object) field sometimes called a container field since it contains a individual file (Excel, Word Document, PDF, Image, etc.)
The prosecution isn't turning over boxes of paper that have to be scanned. The government has already scanned, indexed, OCR'd, and tagged the Meta Data for all the documents. They are already electronic and stored. Counsel for the defense will be given access to the documents already created. No new scanning involved.
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