Step 1: Tax Registration
Employer Identification Number (EIN)
Employers with employees, business partnerships, and corporations, must obtain an Employer Identification Number (EIN) from the U.S. Internal Revenue Service. The EIN is also known as an Employer Tax ID and Form SS-4.
U.S. Internal Revenue ServicePhone: 1-800-829-4933
Guide to the Employer Identification Number
Apply Online
California Tax Registration
Businesses that operate within California are required to register for one or more tax-specific identification numbers, licenses or permits, including income tax withholding, sales and use tax (seller's permit), and unemployment insurance tax. Contact the following agency for more information about business registration and your tax obligations:
California Tax Service Center
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Step 2: Business Licenses
General Business Licenses
Information about how to obtain business and occupational licenses and permits.
CalGold - Business Licenses and Permits
Electrician
California law requires a general Contractor's License to perform electrical work.
Contractor Licenses and Regulations
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Step 3: Local Permits
You may be required to apply for permits and licenses from your local government (e.g., city or county). Every place has different requirements. The following are common types of local permits and licenses.
Business Licenses / Tax Permits - from your city or county clerk or revenue department. Many jurisdictions require a trader's license or tax certificate in order to operate.
Building Permit - from your city or county building and planning department. This permit is generally required if you are constructing or modifying your place of business.
Health Permit - from your city or county health department.
Occupational Permit - from your city or county building and planning development department. This permit is required for home-based business in some jurisdictions.
Signage Permit - from your city or county building and planning department. Some jurisdictions require a permit before you can erect a sign for your business.
Alarm Permit - from you city or county police or fire department. If you have installed a burglar or fire alarm, you will likely need an alarm permit.
Zoning Permit - from your city or county building and planning department. This permit is generally required if you are developing land for specific commercial use.
Depending on the nature of your business, you may need other types of licenses specific to your business. Check with the following local government(s) for more information:
Hemet, CA
Riverside County, CA
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Step 4: Incorporation Filing
If your business is a corporation, a non-profit, a limited liability company or a partnership (limited, or limited liability) you must register with the following state agency. If your business is a sole proprietorship, you do not need to register your business with the state. However, many states require a sole proprietor to use their own name for the business name unless they formally file another name as a trade name, or fictitious name.
Business Entity Registration - Forms and Applications
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Step 5: Doing Business As (DBA)
A fictitious name filing, also known as Doing Business As or DBA, allows you to create name for your business that is different than your personal name, the names of your partners or the officially registered name of your LLC or corporation.
All person(s) and entities doing business for profit in California under a name different from the owner(s) full legal name(s) must file a Fictitious Name Statement with the County Recorder-Clerk's Office where the business will be conducted.
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Step 6: Employer Requirements
This section describes basic registration requirements for businesses with employees. If you are a new employer, check out Ten Steps to Hiring Your First Employee
Withholding Income Taxes
The IRS states that you must keep records of employment taxes for at least four years. Also, keep good records for your business to help you monitor the progress of your business, prepare your financial statements, identify source of receipts, keep track of deductible expenses, prepare your tax returns, and support items reported on tax returns.
Federal Income Tax Withholding (Form W-4)
Every employee must provide an employer with a signed withholding exemption certificate (Form W-4) on or before the date of employment. The employer must then submit Form W-4 to the IRS to ensure. For specific information on employer responsibilities regarding withholding of federal taxes, read the IRS' Employer's Tax Guide.
Federal Wage and Tax Statement (Form W-2)
On an annual basis, employers must report to the federal government wages paid and taxes withheld for each employee. This report is filed using Form W-2, Wage and Tax Statement. Employers must complete a Form W-2 for each employee to whom they pay a salary, wage, or other compensation. Employers must send Copy A of Forms W-2 (Wage and Tax Statement) to the Social Security Administration (SSA) by the last day of February (or last day of March if you file electronically) to report the wages and taxes of your employees for the previous calendar year. In addition, employers should send copies of Form W-2 to their employees by January 31 of the year following the reporting period. Visit the Social Security Administration's Employer W-2 Filing Instructions and Information for further guidance and assistance.
State Taxes
Depending on the state where your employees are located, you may be required to withhold state income taxes. Visit your state tax agency for further information.
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Employee Eligibility Verification (I-9 Form)
Employees hired after November 6, 1986 must provide proof of eligibility to work in the United States. Federal law requires employers to verify an employee's eligibility to work in the United States. Within three days of hire employers must complete an Employment Eligibility Verification Form, commonly referred to as an I-9 form.
Download Form I-9 (Employment Eligibility Verification) All U.S. employers are responsible for completion and retention of Form I-9 for each individual they hire for employment in the United States, including citizens and non-citizens.
Instructions for Completing the I-9: Handbook for Employers A comprehensive guideline for completing Form I-9, Employment Eligibility Verification.
Small Business Guide to Immigration Regulations Provides a summary of immigration laws most important to small business owners, including information about completing the I-9 form.
New Hire Reporting
All employers are required to report newly and re-hired employees to their state's Directory of New Hires within 20 days of their hire or re-hire data.
Report New Hires
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Insurance Requirements
Disability Insurance
Temporary disability insurance provides benefit payments to insured workers for time off work due to a non-work related illness or injury. Employers are responsible for deducting disability insurance tax from from employees' wages and reporting these taxes to the state.
Obtain Disability Insurance
Unemployment Insurance Tax
Businesses with employees are required to pay unemployment insurance taxes under certain conditions. If your business is required to pay these taxes, you must register your business with your state's workforce agency:
Get Unemployment Tax Requirements
Workers' Compensation Insurance
Businesses with employees are required to carry Workers' Compensation Insurance coverage through a commercial carrier, on a self-insured basis, or through the state Workers' Compensation Insurance program.
Find Workers' Comp Requirements
For guidance on obtaining general business and liability insurance, visit the Business Insurance Guide
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Workplace Poster Requirements
Employers are required by state and federal laws to prominently display certain posters in the workplace that inform employees of their rights and employer responsibilities under labor laws.
Federal Posters
The U.S. Department of Labor provides the following resources and tools to help employers obtain required posters:
Workplace Poster Requirements for Small Businesses Concise guide to all federal labor poster requirements
Poster Advisor A step-by-step guide to help employers understand poster requirements.
State Posters
Obtain workplace posters required under state labor laws:
Get Workplace Posters