- Sep 19, 2011
- 28,407
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- 900
Some one please explain WHY any employer would hire more people if this is JUST ONE Example of Federal Payroll recording keeping requirements!
One Federal Agency... Department of Labor...
Hello Mr. Peterson, this is Mrs. McBride from the Wage and Hour division of the Department of Labor.
You have been selected at random for inspection to ensure you are in compliance with our record keeping requirements.
Record keeping for ONE employee!
Employee Master File
Employee Data
Name (match with social security card)
Address (with Zip code and apartment number)
Sex
Date of birth
Work location
Social security number
Company-assigned employee number
Occupation/classification
State where employee works
Employment/Wage-Hour Data
Hire date/time
Termination date
Payment date
Exempt/nonexempt status (FLSA)
Regular rate of pay
Additions to and deductions from pay
Shift differential or bonus
Frequency of payment/pay period
Hours worked per day
Hours worked per week
Workweek
Straight time hours/pay
Overtime hours/pay
Tipped wages
From 4070 Employees Report of Tips to Employer
Amount of Tip credit taken
Tax and Payroll Data
Completed Filed and Updated FORMS
Form W4 Employers Allowance Certificate
State withholding allowance certificate, if state does not accept the federal Form W-4
Local withholding allowance certificate or certificates of residence or non-residence. If required by the local jurisdiction where the work is performed or the employee resides
For the pay period and Calendar Year
Total wages subject to federal/state/local taxes
Total wages subject to social security tax
Total wages subject to Medicare tax
Total compensation
Total federal/state/local income taxes withheld
Total social security taxes withheld
Total Medicare taxes withheld
Total state unemployment and/ or disability taxes withheld
Tax paid by employer but not deducted from wages
f you were to willfully violate these recordkeeping requirements, you could receive a criminal penalty of up to $10,000 and/or imprisonment for up to 6 months (although a jail sentence can only be imposed for second and subsequent convictions).
So remember, you must keep accurate files on current or past employees for up to 4 years, AND you may be inspected at any time.
AND REMEMBER... THIS IS FOR the Department of Labor!~!
Employee Recordkeeping Requirements
One Federal Agency... Department of Labor...
Hello Mr. Peterson, this is Mrs. McBride from the Wage and Hour division of the Department of Labor.
You have been selected at random for inspection to ensure you are in compliance with our record keeping requirements.
Record keeping for ONE employee!
Employee Master File
Employee Data
Name (match with social security card)
Address (with Zip code and apartment number)
Sex
Date of birth
Work location
Social security number
Company-assigned employee number
Occupation/classification
State where employee works
Employment/Wage-Hour Data
Hire date/time
Termination date
Payment date
Exempt/nonexempt status (FLSA)
Regular rate of pay
Additions to and deductions from pay
Shift differential or bonus
Frequency of payment/pay period
Hours worked per day
Hours worked per week
Workweek
Straight time hours/pay
Overtime hours/pay
Tipped wages
From 4070 Employees Report of Tips to Employer
Amount of Tip credit taken
Tax and Payroll Data
Completed Filed and Updated FORMS
Form W4 Employers Allowance Certificate
State withholding allowance certificate, if state does not accept the federal Form W-4
Local withholding allowance certificate or certificates of residence or non-residence. If required by the local jurisdiction where the work is performed or the employee resides
For the pay period and Calendar Year
Total wages subject to federal/state/local taxes
Total wages subject to social security tax
Total wages subject to Medicare tax
Total compensation
Total federal/state/local income taxes withheld
Total social security taxes withheld
Total Medicare taxes withheld
Total state unemployment and/ or disability taxes withheld
Tax paid by employer but not deducted from wages
f you were to willfully violate these recordkeeping requirements, you could receive a criminal penalty of up to $10,000 and/or imprisonment for up to 6 months (although a jail sentence can only be imposed for second and subsequent convictions).
So remember, you must keep accurate files on current or past employees for up to 4 years, AND you may be inspected at any time.
AND REMEMBER... THIS IS FOR the Department of Labor!~!
Employee Recordkeeping Requirements
